WISK.ai Bar Inventory Management Solution for Five Group

A comprehensive cloud-based bar inventory management proposal prepared for Five Group.

Venue Overview

Pacha Ibiza

Iconic nightclub with adjacent restaurant. Currently uses WISK for inventory as proof of concept (POC). WISK implementation has proven to be successful and efficient.

Current Systems

Manual inventory counts using spreadsheets. Time-consuming and error-prone process. This approach often leads to inaccurate data, making it difficult to effectively manage your hotel's inventory and make informed business decisions.

Five Palm Group

Each hotel has its own centralized store room where they receive and manage inventory. The Dubai properties are particularly large operations, with alcohol "flowing like rivers" and current inventory counts take 4-5 days per hotel to complete.

Your Current Challenges

Manual Inventory Process

Time-consuming counts prone to human error and inconsistencies.

Multi-Outlet Complexity

Inventory scattered across numerous venues creates tracking challenges.

Reconciliation Issues

Difficulty matching inventory across different revenue centers.

Limited Visibility

No real-time data or mobile accessibility for on-the-go management. Need better control and visibility of variances at individual bar/outlet level.

Objectives

Digitize the Inventory Process

Replace manual Excel and paper-based counts with WISK’s mobile app to reduce errors and streamline data entry.

Standardize Inventory Across Outlets

Build a unified product catalog by scanning and labeling one of each item—ensuring consistency across multiple outlets and revenue centers.

Maintain Existing Counting Schedule

Align the new system with the current 15th–20th monthly count cycle to ensure operational continuity.

Simplify Multi-Outlet & Multi-Area Counting

Enable area-based mobile counting to support complex inventory structures and reduce the risk of missed or duplicated counts.

Our Bar Inventory Solutions

Over 200,000+ bottle database

Access a database of 200,000+ bottle types for faster, accurate inventory.

Smart Barcode Scanning

Instantly identify products with barcode scanning—no manual entry.

Bluetooth Scale Integration

Accurately track partial bottles using smart scale integration.

Area-Based Counting

Divide your venue into specific inventory areas to organize and manage counts efficiently.

Quick Search Mode

Manually search and add items without barcodes by typing in keywords like brand or size

List View Mode

Quickly update counts using a pre-filled list—ideal for fixed storage setups.

Visual Mode for Partial Counts

Visually estimate partial items when scales aren’t available for faster counts.

Offline Mode

Count inventory even without internet—syncs when back online.

Split Inventory Counts Across Staff

Use role-based access to divide counting, verification, and management tasks.

Mobile Access

Manage everything from your phone or tablet.

Comprehensive Reporting

Get detailed item and area reports after each inventory to track stock levels and value.

Multi-User Collaboration

Multiple team members can count different areas at once to save time..

Implementation Plan - Phase 1

Foundation Setup at FIVE Palm Jumeirah

Objective: Establish a clean and complete inventory foundation across this property before moving on to the 2 other UAE properties.

1. Full Walkthrough & Initial Scanning

Build each venue’s digital product catalog.

  • Visit all inventory areas (main bars, stockrooms, wine cellars, satellite locations).
  • Scan one of each unique product using the WISK app.
  • Manually add unrecognized products with proper names and categories (liquor, wine, beer, mixers, etc.).

2. Standardize Product Naming

Ensure consistency across all venues.

  • Implement consistent naming conventions for brand, size, and packaging.
  • Eliminate duplicates and prevent errors from mislabeled products.

3. Assign Users, Roles & Permissions

Add team members to WISK and give them the right access.

  • Add key team members to the WISK platform.
  • Assign roles and permissions based on areas of responsibility.
  • Set permissions based on who’s counting where and keep your inventory process tight and organized.



4. Prepare for Full Inventory Count

Set expectations and readiness for accurate first inventory.

  • Confirm that all products have been scanned, labeled, and categorized.
  • Train core staff (or leverage WISK support) to finalize the setup and conduct the first inventory with confidence.

Implementation Plan - Phase 2

Scale to FIVE Jumeirah Village & FIVE Luxe

With the foundation built at FIVE Palm Jumeirah, we replicate and enhance the setup at FIVE Jumeirah Village & FIVE Luxe.

  • Conduct product catalog scanning and validation at FIVE Jumeirah Village.
  • Sync inventory naming conventions and product lists across both venues.
  • Standardize processes for ordering, stock transfers, and variance reporting.
  • Train staff using the refined structure established at Jumeirah.
  • Conduct product catalog scanning and validation at FIVE Luxe.
  • Sync inventory naming conventions and product lists across both venues.
  • Standardize processes for ordering, stock transfers, and variance reporting.
  • Train staff using the refined structure established at Jumeirah.

Implementation Plan - Phase 3

Expansion to FIVE Zurich & Destino Ibiza + El Hotel Pacha

Once your UAE venues are fully optimized, we bring the same precision and control to your international operation in Zurich and Ibiza.

  • Localize product catalog while aligning core inventory structure.
  • Onboard Zurich and Ibiza team and assign user roles in line with group standards.
  • Train Zurich and Ibiza managers on best practices.

FIVE Palm Jumeirah

Full Beverage Management for 15 outlets; $4,485/mo at $299/outlet

$2,000/mo

FIVE LUXE

Full Beverage Management for 11 outlets; $3,289/mo at $299/outlet

$2,000/mo

FIVE JUMEIRAH VILLAGE

Full Beverage Inventory for 9 outlets;

$2,691/mo at $299/outlet

$2,000/mo

FIVE ZURICH

Full Beverage Inventory for 9 outlets;

$2,691/mo at $299/outlet

$2,000/mo

DESTINO FIVE IBIZA

Inventory only;

$1,250/mo

$950/mo

EL HOTEL PACHA IBIZA

Inventory only;

$1,250/mo

$950/mo

Pricing Structure - Enterprise

Total Savings: $6,256 per month across the group

Pricing Structure - Options

*Price per hotel per month

*Ibiza properties operate seasonally, but we’ve structured the pricing as 12 monthly payments of $950 to simplify billing and ensure full-year access to WISK for prep and reporting needs.

One-time Onboarding In-Person Setup Fee

*Recipe mapping requires data entry to map Micros POS Items to WISK Inventory Items. This usually costs 750/outlet, but WISK is including this in the set-up fee.

Proposed Timeline for Dubai Rollout

1

Week of June 24: Prep & Planning

  • Finalize scope & agreement
  • Submit outlet details & onboarding form
  • Provide Micros access for POS prep
2

July 1 & 2: On-Site Setup

  • WISK team arrives (2 members)
  • Walkthroughs & outlet mapping
  • Scan, weigh, & verify bottles
  • Build outlet-specific bottle database
3

July 3: Integration

  • POS sync with Micros per outlet
  • Stockroom config & transfer setup
4

July 4 & 5: Training

  • Staff training by outlet
  • Invoice and recipe workflows walkthrough
5

Week of July 8: First Inventory

  • First full WISK inventory
  • Test transfers (stockroom to outlets)
  • Final QA and transition to Customer Success

Proposed Timeline for Zurich and Ibiza Rollout

1

Week of July 16: Zurich On-site Setup

  • WISK team on-site
  • Create separate accounts per outlet + stockroom
  • Area mapping & config Initial bottle scanning & database setup
2

July 18 & 19: Zurich Integration

  • POS integration prep
  • Inventory and transfer flows config
3

July 20: Zurich Training & Launch

  • On-site training and go-live inventory
  • Support first transfers & stockroom orders
4

Week of July 21: Ibiza Setup & Training

  • WISK config for Destino + Pacha Hotel (one account per hotel)
  • Basic area setup + storage zones
  • Initial scan & catalog creation
5

Week of July 26: Ibiza Go-Live Support

  • Conduct first full inventory for both hotels
  • On-site support + adjustments
  • Prep for end-of-month reconciliation

Next Steps

Review Proposal

Review the WISK proposal to ensure it aligns with the pilot scope, venue needs, and rollout timeline.

Accept Proposal

Complete agreement with selected options.

Schedule Kick-off Call

Schedule a kick-off with your team and begin the onboarding process.

Launch

Go live with the WISK.ai system at all venues.

Contact Information

Angelo Esposito

CEO, WISK.ai

Website

www.wisk.ai